Six Steps to Improving IT Operational Efficiency
Have you ever wondered if your IT operations are well optimized and work to the fullest? Here’s a step-by-step guide on how to improve IT operational efficiency in order to expand into new markets, reduce expenses, and increase margins.
In order to assure a steady growth of a client base and cover more business segments, technology enterprises actively offer their software products as a service making them available for a large number of clients. However, when it comes to Service Level Agreement (SLA) execution, companies may face obstacles trying to deliver more features in shorter periods of time, namely:
- Lack of speed to market product delivery solutions
- Non-Agile Infrastructure Management approach
- Lack of measured IT Operational Efficiency
- Absence of the “Best Practice” operation approach
- Lack of communication or disconnection between Development and Operations organizations.
To expand into new markets, reduce overhead expenses, and increase margins, use this step-by-step guide to resolving these challenges in the most efficient way.
Figure 1. Six-steps plan for IT Operational Efficiency improvement
Step 1: Set Clear Goals
Put things into perspective. Before getting down to any improvements, you need to know what you want to achieve and where you should start.
Step 2: Assess
To be in control of the IT Operations, identify the current state of the processes, technologies and expertise of your team.
Figure 2. Sample of a visual assessment results summary
To properly measure the improvement, define the KPIs and metrics, as well as compose a comprehensive assessment report.
Figure 3. Example of metrics and KPIs set for improvement
Step 3: Design a Solution
To build a roadmap that will lead to the desired operations metrics, I suggest dividing improvements into two major groups:
- Process improvement recommendations provide the guidelines, instructions and practices that are focused on the organizational improvements and other process-related areas.
- Technology recommendations are mainly focused on tools, techniques and expertise.
Step 4: Prototype and Prove the Concept
Validate the estimates and ensure that there are no major implementation issues that can affect the roadmap. As a rule, this step takes from two weeks to a month.
Step 5: Implement the Solution
Following the established objectives, implement the designed solution according to the defined roadmap.
Figure 4. Implementation roadmap defined during the Stage 3 and followed on the Stage 5
Step 6: Maintain the Solution
Software products are continuously being enriched with features so the operations process needs to stay in line with the products.
By following this 6-step process, you`ll easily make sure your IT operations are optimized and work to the fullest.